Privacy Policy

DGauge Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal information we collect from you, or that you provide to us, will be processed by us. Please read the following policy carefully to understand our views and practices regarding your personal information and how we will treat it.

By using any of our professional services or giving us your personal information, you agree to your information being collected, stored, used and disclosed as set out in this privacy policy.

For the purposes of this policy Data Protection Legislation means: (up to but excluding 25 May 2018, the Data Protection Act 1998 and thereafter (i) unless and until the GDPR is no longer directly applicable in the UK, the GDPR and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then (ii) any successor legislation to the GDPR or the Data Protection Act 1998.),

Under the Data Protection Legislation, the data controller is DGauge Limited of 5 Mallard Way, Derby DE24 8GX, a limited company registered in England and Wales. Registered number: 6527181. Registered Office: Friars Gate (Third Floor) 1011 Stratford Road, Shirley, Solihull, England, B90 4BN

D/Gauge is registered with the Information Commissioners Office. Our registration number is C1025294.

What information do we collect from you?

The personal data we may collect from you includes:

• Your name
• Your email address and communication preference
• Any feedback you may give us
• Your employer
• Your place of work (employers address)
• Data included in employment applications, including your employment history
• Data relating to your salary (if you apply for a job at DGauge)
• Information on how you use our website
• If relevant, how you use our web-based software products (SaaS)
• Your IP address, if you are using our web-based software products.
• Personal information related to your employment with DGauge.

How will we collect your data?

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

• request or receive our professional services;
• provide a service or product to us;
• apply for employment;
• communicate with us directly;
• request marketing to be sent to you; or
• give us some feedback.

Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:

• recruitment agencies;
• contractors;
• business partners;
• government agencies; and
• the Official Journal of the European Union.
• Identity and Contact Data from publicly available sources such as Companies House and the Electoral Register based inside the EU.

Unfortunately, the transmission of information via the internet, email and telephone is not completely secure. Although we will do our best to protect your information, we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the internet, email or telephone. Once we have received your information we will use strict procedures and security features to try to prevent unauthorised access.

How long will we hold your data?

We will only retain your personal data for as long as it is needed for the purposes set out in the document, or for as long as we are required to by law. We will:

• Keep personal data obtained in a commercial capacity for as long as you are a customer of DGauge/customer contact of DGauge, or unsubscribe.
• Keep feedback while you are a customer of DGauge’s
• Keep employment applications, including CVs, for 2 years.
• Keep IP address from the usage of our web-based software products while you are a user of our SaaS, and ultimately for 2 years after you cease being a user.

How will your information be used by us?

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal or regulatory obligation.
• Where we have your consent, for example, if you have requested information from us or subscribed to our marketing/mailing lists.
• You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal data

Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third-party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal data

We have set out in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the attached document.

View how and why we would use your data – March 2023.

‍Opting out

You can ask us or any third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.

‍Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

‍Who might we share your information with?

We may have to share your personal data with the parties set out below for the purposes set out in the document titled How and Why we would use your data - March 2023.

• Service providers acting as processors based in the United Kingdom who provide IT and system administration services.
• Service providers acting as processors based outside of the EEA including, but not limited to, our CRM provider (Accelo) which is based in the United States of America.
• Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance and accounting services.
• HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
• Business partners, suppliers and sub-contractors for the purpose of performing our contract with you.

Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

What are your rights?

‍Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please see the section at the end of his privacy notice for further details.

If you wish to exercise any of these rights, please contact the Data Privacy Representative at DGauge Ltd, 5 Mallard Way, Derby DE24 8GX OR dpr@dgauge.co.uk

‍No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

‍What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

‍Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

‍Your legal rights

You have the right to:-

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at dpr@dgauge.co.uk

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Contact information

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Data Privacy Manager, D/Gauge Limited, 5 Mallard Way, Derby DE24 8GX OR dpr@dgauge.co.uk